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For Indian NGOs, trusts and foundations

One system for your people, programmes and money.

Saathi runs HR and payroll, grants and accounts, programmes and field data in one place. Every rupee carries its grant, every beneficiary carries their programmes, and each person sees only what their role allows.

Book a demoLog inSee every menu
F4F5F6F7F8F9Tally's voucher keys work in Saathi
Saathi dashboard with tiles for each area
7areas of work
51dashboard tiles
24menus, each with its own pages
10ready roles
52automated checks
Features

Everything an NGO office runs, in one login

Each area has dashboard tiles, and each tile opens its own menu. Staff see the tiles for their role and nothing else.

My workDashboard, My Approvals, My Team, My Documents, Leave, Tax Regime, Attendance, Claims, Payroll, Tax & Benefits, PerformanceProgrammesProgramme Dashboard, Programmes, Field Visits, FieldGovern, BeneficiariesPeople & HRPeople, HR Setup, Careers Page, Hiring, Consultants, Staff Care, StatutoryFinance & GrantsLeadership, Accounts, Grants, Reports, Compliance, Bank Payments, Governance, Donations, Funding Pipeline, Accounts GatewayOperationsFacilities, Buying, Projects, Assets, Inventory, HelpdeskToolsOrg Chart, Team Updates, Reports Library, Staff Directory, Announcements, Speak Up, Learning, Surveys, Calendar, To Do, FilesAdministrationAdmin
Key functions

What Saathi does for you, step by step

LeaveApply, manager approves from My Approvals, balance updates; pro-rated allocation from the joining date; holidays by state.
Claims and advancesTravel policy limits per day and per km, the grant budget is checked before payment, advances settle against claims.
Purchase approvalsRequest, quotes, order; Finance approves up to ₹1 lakh and the ED above; the asset is registered on receipt.
Payroll runPayslips with PF, ESI, PT and TDS; one salary entry; salary split across grants; bank file for HDFC or Axis.
Grant lifecyclePipeline to proposal to grant; budget by head; tranches; report due dates; utilisation certificate; sub-grants.
DonationsDonor records, 80G receipts, Form 10BD statement; foreign contributions only to the FCRA account.
BeneficiariesOne record per person across programmes and schemes; duplicates flagged; consent recorded; phone masked for field staff.
Field visitsGPS and photos, issues found, follow-up actions with owners and due dates.
FieldGovern syncEvery 15 minutes and by webhook; each form maps to a Saathi record; repeats ignored; bad rows flagged.
Results and MISActivities add into indicators; the programme dashboard and leadership charts update by themselves.
Compliance calendarFCRA, 12A/80G, PF, ESI, PT, TDS, GST due dates with reminders before each one.
AnnouncementsSent to the notification bell of everyone they are for, by branch or department, on the publish date.
Speak UpPOSH and child-safeguarding concerns go only to the committee or officer, with deadline reminders.
Tally-style accountsGateway with Tally's menu, Day Book, F4–F10 vouchers, Alt+G Go To, Alt+C create master, export to Tally.
Statutory returnsGSTR-1, GSTR-3B, 2B reconciliation, TDS 24Q and 26Q, Form 16, PF, ESIC, PT and LWF registers, MSME 43B(h).
Audit trail and backupsEvery change versioned with who and when; posted vouchers are cancelled, never edited; nightly backups.
Roles

Each person sees their own work

RoleWhat they do in SaathiWhat they cannot see
Field staffLeave, check-in, claims, field visits and beneficiaries; own payslips and Form 16Others' records, salaries, grants
Programme managerTeam approvals and attendance; sites, activities, indicators and resultsSalaries, POSH and safeguarding cases
HR teamStaff records, joining and exits, leave policy, payroll inputs, hiring, insuranceGrant accounts
Finance teamVouchers, grants, payments, GST and TDS, payroll posting, bank files, GatewayPOSH and safeguarding cases
OperationsPurchases, assets, bookings, visitors, projects, helpdeskSalaries, grant ledgers
LeadershipAll dashboards; approvals above Finance limits; programme results; complianceConfidential committee files
Internal CommitteePOSH complaints with their statutory deadlinesEverything outside its remit
Safeguarding officerChild-safeguarding incidents and follow-upEverything outside its remit
System adminUsers, roles, organisation settings, FieldGovern settings, data uploadSigns in with a second step (two-factor)
Programmes, MIS and M&E

From the field visit to the funder report

Programme dashboard
Programme dashboard: results, live counts and field work for each programme.
Beneficiary in three programmes
A beneficiary enrolled in three programmes, each with its scheme and site.
Field visit record
A field visit with location, observations and follow-ups.
FieldGovern integration

Field data arrives as Saathi records

FieldGovern is an offline-first field data app for India, with analysis and report writing built in. Saathi connects to it, so a survey filled in a village becomes a field visit, an activity, a beneficiary or a site.

  1. In the fieldFill the form offlineAny phone, with GPS, even without network.
  2. SyncFieldGovern receives itData syncs when online; stats and dashboards live in FieldGovern.
  3. Every 15 minutesSaathi pulls it inA scheduled pull plus an instant webhook with a token. Repeats ignored.
  4. MappedRecords are createdEach form maps to a Saathi record. Bad data is flagged, not saved.
  5. CountedIndicators updateActivities add into indicators and the programme dashboard.
Finance, grants and compliance

Fund accounting that Tally users already know

Accounts Gateway
Accounts Gateway, laid out like Gateway of Tally.
F4Contra
F5Payment
F6Receipt
F7Journal
F8Sales
F9Purchase
Ctrl+F8Credit Note
Ctrl+F9Debit Note
F10Other vouchers
Alt+GGo To
Alt+CCreate master
F2Voucher date
Alt+PPrint
Alt+MEmail
Alt+EExport
Alt+2Duplicate
Alt+XCancel
Alt+DDelete
Grant record
A grant with budget lines, tranches and report dates.
Day Book
Day Book: every voucher under Tally's names.
Security and privacy

Built for sensitive records

Role-based accessRole and module profiles decide the tiles, menus and records each person sees.
Own records onlyStaff see their own employee record and payslips; managers see their team, never salaries.
Masked personal dataBeneficiary phone numbers and dates of birth are masked for field staff.
Confidential casesPOSH complaints and safeguarding incidents are visible only to the committee and the officer.
Consent under the DPDP ActConsent records for staff, beneficiaries and donors, with withdrawal and retention dates.
Two-step sign-in for adminsSystem administrators confirm their sign-in with a second step.
Full audit trailEvery change is versioned; posted vouchers are cancelled, not edited.
Nightly backupsThe database and files are backed up every night.
My Approvals
My Approvals: leave and claims waiting for this manager.
My Documents
My Documents for field staff: payslips, letters, policies.
In the market

How Saathi compares

NGOs often run four tools: accounting, HR and payroll, a grant tool and spreadsheets for programmes. Saathi covers all four. The comparison uses each product's public pages, checked on 3 November 2026.

CapabilitySaathiTallyPrimeZoho BooksgreytHRKekaSalesforce Nonprofit CloudmGrant
Accounts, GST, TDSYesYesYesNoNoAdd-onNo
Payroll with PF, ESI, PTYesBasicPremium planYesYesNoNo
HR: leave, attendance, hiringYesNoSeparate appYesYesNoNo
Grant and fund accountingYesCost centresProjectsNoNoPartialYes
Programmes, beneficiaries, M&EYesNoNoNoNoYesYes
Offline field dataFieldGovernNoNoNoNoPartnersGeo-tagging
POSH and safeguarding casesYesNoNoHelpdeskHelpdeskCase managementNo
Tally keys and Day BookYesYesNoNoNoNoNo
Published priceOn request from DataWorx₹22,500 Silver, ₹67,500 Gold one-time + GSTFree to ₹7,999 a month (yearly)From ₹2,495 a month for 50 staffOn request10 free licences, then from $70 a user a monthNot published
Built and supported by DataWorx

See Saathi with your own programmes

DataWorx is a Bengaluru firm working on software, data and monitoring and evaluation since 2002, for government, universities and civil society, and the strategic partner of FieldGovern.

Ask for a demo: we load a copy of Saathi with your programmes and show each role a working day.

Company
DataWorx
Address
No. 478, 1st Cross, 12th Main, ISRO Layout, Akash Vihar, Harohalli, Yelahanka, Bengaluru 560064
Phone
+91 94807 66666 · +91 98860 04567
Email
dataworx@dataworx.co.in
Web
dataworx.co.in
Sources, checked 3 November 2026
  1. DataWorx
  2. About DataWorx
  3. FieldGovern
  4. FieldGovern on GitHub (partnership with DataWorx)
  5. TallyPrime price 2026
  6. Zoho Books India pricing
  7. greytHR pricing
  8. Keka pricing
  9. Salesforce Nonprofit Cloud pricing
  10. mGrant for nonprofits

Product names belong to their owners. Screens show a demo organisation with fictional data.